SONOVATE

Start by setting up a project and your first cohort of contractors—no spreadsheet juggling. In SONOVATE, add your client, define the role or job, and invite talent to a secure portal to submit documents, timesheets, or milestones. Upload right-to-work evidence, licenses, and certificates once; the system tracks expirations and flags gaps before work begins. You can store contracts, statements of work, and site permits centrally, tag them by client or project, and route them for review without email back-and-forth. Automated checks keep your team aligned with internal policies and industry standards so onboarding is quick and consistent.

When delivery starts, create invoices from approved time or deliverables in a few clicks. Sonovate fronts the cash so your business isn’t waiting on slow-paying customers—funding can be requested immediately after approval. Configure who can authorize advances, set thresholds by client, and keep a live view of exposure and reserves. Compliance gates ensure invoices won’t go out unless key documents are in place. If something looks off—incorrect rates, missing POs, or unapproved time—the workflow pauses and alerts the right person to fix it. Everything is logged for easy audit, and documents are attached to each invoice record for full context.

Pay people on the cadence you choose—weekly, biweekly, or by milestone—while Sonovate handles the complexity behind the scenes. Split payments across multiple contractors and subcontractors, maintain separate entities or regions, and keep tax and remittance records tidy. Incident tracking helps you resolve disputes or safety issues quickly and record corrective actions so they don’t recur. Operational risk dashboards highlight bottlenecks, outstanding approvals, and upcoming compliance renewals, letting finance and operations steer proactively rather than chase last-minute fires.

Different teams get what they need without creating new work. Staffing firms can launch new client programs in days, not months. Consultancies can lock SOW terms up front and tie payment releases to deliverables. Labor platforms can scale supply onboarding while maintaining document hygiene and license validity. Construction and field services teams can vet subcontractors, track OSHA-related training, and control site access. To get going: import your contractor list, connect your existing billing and reporting workflows, set approval rules, and run a small pilot. Once live, you’ll have steady cash flow, clean compliance, and partners paid on time—every time.